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Table of Contents
- Who is Pro-Ware?
- What is Asset Keeper?
- How many years has Asset Keeper been on
the market?
- Why should I use Asset Keeper instead of
some other fixed asset program?
- Is Asset Keeper easy to learn and use?
- How many assets can be entered for each
client?
- How many clients can I have in Asset
Keeper?
- How many methods (books) does Asset
Keeper support?
- How much is Asset Keeper and what do I
get?
- How can I order Asset Keeper?
- Are there Annual Upgrade cost for Asset
Keeper?
- How do I get Technical Support?
- Is Asset Keeper compatible with my
operating system?
- Can Asset Keeper be used on my Network?
- Single User Version VS. Multi User?
Licensing Agreement?
- How much memory (RAM) and storage space
(hard drive space) is required?
- How can I convert my existing data to
Asset Keeper?
- Does Asset Keeper allow for importing
and exporting of data?
- How many ways can I sort my file?
- What are the four user defined sort
codes used for?
- If we have four locations (departments
or cost centers), can Asset Keeper handle
all four in one file? How?
- How many depreciation methods are
available for use in Asset Keeper?
- Can Asset Keeper determine when the
Mid-Quarter convention should be applied?
- How does Asset Keeper work for Farmers?
- How does Asset Keeper work for Indian
Reservation Property?
- How can I keep my state from getting the
additional 30% depreciation, since it is not
allowed?
Pro-Ware is a software development company that
creates software for accountants and small
businesses. Pro-Ware has been in business since 1985.
Pro-Ware's support and programming staff consists of
highly educated business professionals, Certified
Public Accountants, and experienced programmers.
Asset Keeper is a fixed asset depreciation program
that was designed by CPA's for Accounting
Professionals who found many of the other fixed
asset programs unsatisfactory for maintaining
depreciation schedules.
Asset Keeper has been on the market since 1985. It has been revised and updated
each year since the initial release. While some businesses come and go just to make a
profit and get rich quick, Pro-Ware is here to stay!
The answer to this question could probably fill a small book, but we'll try
to keep it to a few paragraphs.
-
Unlimited Site License - Every
copy of Asset Keeper is sold with a "site" license. This means
that it is licensed to a "site" or office location, not to a specific
computer. And we don't charge you one penny more for one-hundred users
than we do for one user!
With Asset Keeper, you buy
one copy for each office location, not one
copy for every computer! Every copy of Asset Keeper is network ready, so
you can install it on a network and have an unlimited number of users without
incurring additional charges.
-
Comprehensive - For
example, we don't just allow you to take Section 179 (first-year expense
deductions) on an asset, we provide an option that will determine what assets to
take Section 179 on in order to maximize your deductions. See if you can
find another fixed asset program that will do this.
-
Flexible - With Asset
Keeper you can, if you wish, override any or all of our calculations -
depreciation, gain/loss, or monthly depreciation. We know that there are
times, especially when you are converting from a less capable system, that you
may want the depreciation to be a specific amount, so we make it easy to do just
that.
- Data-Centric - We know that
the data that you put in Asset Keeper is not just needed for filing your income
tax returns, its important in many other ways. For example, the data may
also be used for personal property filings, projections, and asset tracking, so
we make it easy to export your data to a variety of file formats. And our
export utility makes it easy to export just the data you need.
- Value - For one price, you
get it all! There are no additional charges for extra modules to perform
special tasks, such as, importing, exporting, report writer, or asset
tracking. Asset Keeper can perform these tasks right out of the box... and
more!
- Reporting Features - If you can find
another fixed asset program that has better reports than Asset Keeper, buy
it! We have that much confidence in the quality and usability of our
reports. Not just the format of the reports, either; but the flexibility
of what assets to include, sorting, subtotaling, and whether you want it printed
in portrait or landscape mode.
Is Asset Keeper easy to learn and use?
If you are familiar with software developed for
Windows 98/2000/ME/NT/XP/Vista and understand some
basic concepts related to depreciation, you will
have no problem learning and using Asset Keeper.
We have gone to great lengths to ensure that the
overall design of Asset Keeper is intuitive and
flexible.
An infinite number of assets can be added for
each client. There are no limitations on the
number of assets that can be added for each
client.
With
exception to hard drive space, there is no limit
to the number of clients that can be maintained
with Asset Keeper. You may use Asset Keeper on
as many clients as you wish.
Asset Keeper has the capability of maintaining
up to eight different books per client. And
unlike most other fixed asset programs, your
methods can be defined in any order you wish. So
if you want your first method to be a
user-defined method for state depreciation, you
can set it up just that way.
Each method can be assigned a "method type" to
identify it as your Federal, Alternative Minimum
Tax, Adjust Current Earnings, Book, or
California method. By assigning a method type,
Asset Keeper will use certain rules (we call
them Intelligent Defaults) to assign default
depreciation methods and lives to your assets.
They are also used elsewhere through out the
program to make certain options easier without
requiring you to identify which method is your
Federal, Alternative Minimum Tax, etc.
How much is Asset Keeper and what do I get?
Asset
Keeper is currently priced at $599.00 with FREE
shipping. Upon receipt of your payment, you will
be sent the program on CD, an installation manual, and
unlimited technical support for that version.
How can I order Asset Keeper?
Pro-Ware accepts two
methods of payment: credit card and personal or
company check, Orders by credit card can be
placed online or over the phone by calling 402.861.8800.
Online orders can be placed with a credit card
through Pro-Ware's secure ordering page by
visiting the following link:
www.proware-cpa.com/orders.html
OR
You can mail your order form with any form of payment to:
Pro-Ware
11905 "P" Street, Suite 104
Omaha, NE 68137-2228
OR
Fax us your order form
at 402.861.8653,
Click here to print an order form from the web:
www.proware-cpa.com/orders.html
All orders are shipped priority mail on the day received. Expect 2-3 days
shipping time. For overnight shipping, add $ 25.00.
Unlike other companies, we do not lower our
initial cost to lure you in for high priced
annual upgrades or technical support charges.
The cost for annual upgrades is $299.00 per
year. This includes the latest tax law changes,
latest software enhancements, and technical
support. You will be notified about annual
upgrades each November. Annual upgrades are
shipped each January. There is no additional
charge for periodic updates that may be sent
between annual upgrades.
Technical Support can be obtained by the following
four ways:
-
Click here to visit our
Discussion Board
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Email us at
support@proware-cpa.com with any
questions.
-
Fax us any time at 402.861.8653 with any questions.
-
Call Technical Support at 402.861.8800 M-F 8:30-5:00 PM to talk directly to
a technician.
We ensure quality and expedient technical support on a timely basis
regardless of how you contact us..
Asset Keeper is compatible and was specifically
designed to operate in the following operating
systems:
Windows 98
Windows 2000
Windows ME
Windows XP
Windows NT
Windows Vista
Asset Keeper can be used on Windows XP Server,
Windows 2000 Server, Windows 2003 Server, Windows NT 4.0 Server, all
versions of Novell, and Windows 98/2000/ME/XP/Vista
peer-to-peer networks.
Asset Keeper's licensing is simple. Each copy is
licensed to a single office location. It can be
used on any and all computers at that office
location. Additionally, you can install it on
your server and there is no limit to the number
of users who can use the program.
Technical Support is provided to all users at a
registered location who have a valid serial
number using the most recent version of the
program with no questions asked!
Asset Keeper does not require additional RAM to
be installed. Only normal Windows requirements
need to be met, however as most other programs,
speed may increase with the addition of memory.
Asset Keepers requires a minimal amount of hard
drive space. Only 15-20 Meg Bytes of space is
required for the program files.
How can I convert my existing data to Asset
Keeper?
Depending on the program previously used, free conversion programs exist for initial
purchasers of Asset Keeper using any of the following:
- Accountware Depreciation for Windows
- AICPA/Turbo Tax (DOS)
- AMI/SCS Compute
- Best (DOS)
- BNA (DOS)
- BNA Next Dimension (Windows)
- Creative Solutions (DSII)
- Creative Solutions for Windows
- FAS 1000/2000 (DOS)
- FAS for Windows
- Prentice Hall
- Prentice Hall (System 36)
- Pro-Series Fixed Asset (Windows)
-
ProSystems FX Fixed Assets
- TAASC
- WorthIT Fixed Assets for Windows
If your program is not listed above and has an Export option, you may be able to export
your data, format the data for our specifications, and import the data into Asset Keeper.
Does Asset Keeper allow for importing and
exporting of data?
Asset Keeper has an excellent import and export feature. File formats supported
are:
-
DBF - FoxPro 2.x, dBase, Clipper
-
DEL - Delimited ASCII
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DIF - Data Interchange Format
-
SDF - Fixed Length ASCII
-
SYLK - Symbolic Link Interchange
-
WKS - Lotus 1,2,3 worksheet
-
WK1 - Lotus 1,2,3 worksheet
-
WR1 - Symphony, Version 1.1 or 1.2
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WRK - Symphony, Version 1.0
-
XLS - Microsoft Excel, Versions 2.0, 3.0, 4.0, and 5.0
Import instructions for formatting data to our file specifications can be found in
the Help document in the Asset Keeper Help menu.
How many ways can I sort my file?
Asset Keeper contains 7 fields for sorting on most
reports - GL Asset A/C#, four user-defined sort code
fields, Accumulated Depreciation Account#, and
Expense Account#.
In addition to sorting on these fields, the
Sorted Depreciation Report will allow sorting
on: Description #1, Description #2, Date
Acquired, Cost, Depreciation Method, Life, and
Entry Order.
Two levels of sorting with subtotaling is
available on most reports.
What are the four user-defined sort codes
used for?
Asset Keeper provides four user defined sort codes that can be used for many
reasons. Sort Codes can be used for tracking Location, Cost Center, Department, Year
Acquired, Serial Number, Asset Number, or any other purpose that may be needed. Sort
Code screen prompts can be modified for display and report purposes. For an example
of how the sort codes can be used, see the example below and the next FAQ.
Example: Insert the Year Acquired in Sort Code #2 of each asset to sort upon and
print a report that will allow subtotaling for each year in which assets were
acquired. This report could then be used to determine spending in previous years or
for personal property taxes.
There is no limit to the
kinds of data that can be entered in the
user-defined sort code fields.
If we have four locations/departments/cost
centers, can Asset Keeper handle all four in one
file? How?
Use one of the user-defined sort code fields as described below.
Example #1: Sort Code #1 could now be called Location. The Location field
for each asset could contain location names to sort and group assets upon when printing reports, such as Columbia, Atlanta,
Raleigh, Sumter, etc. to denote where each piece of equipment is located.
How many depreciation methods are available
for use in Asset Keeper?
Asset Keeper provides 35 different depreciation
methods that use various depreciation
conventions. Listed below are the most commonly
used methods and conventions:
|
Method |
Life |
Convention |
Acq. Yr. |
Disp. Yr. |
Comments |
|
ACRS - Accelerated Cost
Recovery System |
3,5,10 |
Half Year |
Tax Table |
None |
|
|
ACRS -
Accelerated Cost Recovery System |
15,18,19 |
Mid Month |
Tax Table |
Pro-rated |
|
|
AMORT - Amortization |
1-99 |
Full Month |
Pro-rated |
Pro-rated |
Used for amortizable assets |
|
ASL - Alternative MACRS
Straight Line |
1-39 |
Half Year or Mid Quarter |
Half Year or Mid Quarter |
Half Year or Mid Quarter |
Personal Property |
|
DB??? - Declining Balance
by percentage |
1-99 |
Full Month |
Full Month |
Full Month |
Replace ??? with percent, DB100 |
|
DB - Declining Balance |
-- |
Half Year |
Half Year |
Half Year |
Life entered is used as a percent
and multiplied against the NBV. Asset will
never fully depreciate |
|
DBF - Declining Balance
with Full Year of Depr. |
-- |
Full Year |
Full Year |
Full Year |
|
|
IN200 - Modified
Accelerated Cost Recovery Systems |
1-99 |
Half Year of Mid Quarter |
Half Year of
Mid Quarter |
Half Year of
Mid Quarter |
Used for Indian Reservation with
smaller life. |
|
LAND |
1-99 |
-- |
-- |
-- |
No depreciation, but will
calculate gain or loss on the disposal |
|
MA150 - Modified
Accelerated Cost Recovery System |
1-99 |
Half Year or Mid Quarter |
Half Year or
Mid Quarter |
Half Year or
Mid Quarter |
Used for AMT, Farmers, or
Normal Tax w/Life 15 or 20. |
|
MA200 - Modified
Accelerated Cost Recovery System |
3,5,7,10 |
Half Year or Mid Quarter |
Half Year or
Mid Quarter |
Half Year or
Mid Quarter |
Used for
Normal Tax Depreciation. |
|
MACRS |
22,27.5,
31.5,39 |
Mid Month |
Pro-rated |
Pro-rated |
|
|
MAN - Manual Entry |
1-99 |
-- |
-- |
-- |
|
|
MSL - MACRS Straight Line |
1-39 |
Half Year or Mid Quarter |
Half Year or
Mid Quarter |
Half Year or
Mid Quarter |
Personal Property |
|
MSL - MACRS Straight Line |
40 |
Mid Month |
Pro-rated |
Pro-rated |
Real Property |
|
SB??? - Straight Line by
percentage using NBV |
1-99 |
Full Month |
Full Month |
Full Month |
Replace ??? with percent, SB100.
Use SB100 for Book depreciation to spread NBV
equally over remaining life of the asset. |
|
SLF - Straight Line Full
Year |
1-99 |
Full Year |
Full Year |
None |
|
|
SL - Straight Line |
1-14 |
Half Year |
Half Year |
None |
Tax Method |
|
SL - Straight Line |
15-99 |
Full Month |
Pro-rated |
Pro-rated |
Tax Method |
|
SLD - Straight Line for
District of Columbia |
1-99 |
Half Year |
Half Year |
Half Year |
Will not depreciate more than 75%
of cost |
|
SLH - Straight Line
|
1-99 |
Full Month |
Half Year |
None |
|
|
SLHH - Straight Line |
1-99 |
Full Month |
Half Year |
Half Year |
|
|
SLMM - Straight Line Mid
Month |
1-99 |
Mid Month |
Mid Month |
Mid Month |
|
|
SLNBV - Straight Line by
percentage using the NBV |
1-99 |
Full Month |
Full Month |
Full Month |
Used for Book depreciation to
spread NBV equal over remaining life of the
asset. |
|
SLP - Straight Line
Pro-rated |
1-99 |
Full Month |
Pro-rated |
Pro-rated |
Book Method - commonly
used for new additions. |
|
SLPCT - Straight Line by
percentage |
1-99 |
Full Month |
Full Month |
Full Month |
Replace life with
percentage. |
|
SLR - Straight Line Over
the Remaining Life |
1-99 |
Half Year |
Half Year |
None |
|
|
SYD - Sum-of-the-year's
digits |
1-99 |
Half Year |
Half Year |
Half Year |
|
|
UOP - Units of Production |
1-99 |
Full Year |
Full Year |
Full Year |
Life is used as a
percentage X cost, 22.000 life = 22%. |
Note: The " * " in M*200 denote a
switch to straight line depreciation. When using
the MA??? methods, and straight line
depreciation is greater than accelerated
depreciation the asterisk denotes a switch to
straight line depreciation.
Can Asset
Keeper determine when the Mid-Quarter convention
should be applied?
Yes! Asset Keeper will determine if 40% of your
acquisitions were purchased in the 4th quarter
and apply the Mid-Quarter convention to your
acquisitions, unless you tell the program
otherwise.
How does Asset Keeper work
for Farmers?
Asset
Keeper works especially well with farm property.
Just put the word FARM anywhere in the business
activity field and the program will
automatically use the Alternative MACRS
depreciation methods for new acquisitions. By
entering the word FARM somewhere in this field,
the FORM 4562 will automatically indicate the
user elected to use Alternative MACRS
depreciation methods for his or her assets.
How does Asset
Keeper work for Indian Reservation Property?
For
qualified Indian Reservation Property placed in
service after 1993 and before 2004, special
MACRS recovery periods are provided that results
in faster write offs. Asset Keeper has a special
method, IN200, for Indian Reservation Property
that will allow for shorter lives of 2, 3, 4,
and 6 years. Since Indian Reservation Property
is not subject to Alternative Minimum Tax (AMT),
Asset Keeper will automatically assign the same
depreciation method and life as your Federal
method thereby eliminating any preference
amount.
How can
I keep my state from getting the additional 30%
depreciation, since it is not allowed?
"Job Creation and Workers Assistance Act of
2002" pertaining to individual states.
Please see the following chart to determine
which states are complying with the additional
first year 30% depreciation.
|
State |
Allowance |
State |
Allowance |
|
AL |
Allowed |
MT |
Allowed |
|
AK |
Allowed |
NC |
Special |
|
AR |
Not Allowed |
ND |
Allowed |
|
AZ |
Not Allowed |
NE |
Not Allowed |
|
CA |
Not Allowed |
NH |
Not Allowed |
|
CO |
Allowed |
NJ |
Not Allowed |
|
CT |
Not Allowed |
NM |
Allowed |
|
DC |
Not Allowed |
NV |
Allowed |
|
DE |
Allowed |
NY |
Allowed |
|
FL |
Not Allowed |
OH |
Special |
|
GA |
Not Allowed |
OK |
Special |
|
HI |
Not Allowed |
OR |
Allowed |
|
IA |
Not Allowed |
PA |
Not Allowed |
|
ID |
Not Allowed |
RI |
Not Allowed |
|
IL |
Not Allowed |
SC |
Not Allowed |
|
IN |
Not Allowed |
SD |
Allowed |
|
KS |
Allowed |
TN |
Not Allowed |
|
KY |
Not Allowed |
TX |
Not Allowed |
|
LA |
Allowed |
UT |
Allowed |
|
MA |
Not Allowed |
VA |
Not Allowed |
|
MD |
Not Allowed |
VT |
Not Allowed |
|
ME |
Special |
WA |
Allowed |
|
MI |
Allowed |
WI |
Not Allowed |
|
MN |
Special |
WV |
Allowed |
|
MO |
Special |
WY |
Allowed |
|
MS |
Not Allowed |
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NOTE:
Use this table for reference
only! Contact your state
tax office for an official
decision on compliance.
As of this date, some states are
undecided on the treatment for the
additional 30% depreciation. Based
on their current law these states will
comply with the Federal Tax Law changes
as the appear, unless otherwise noted.
For states that do not allow the
additional 30% depreciation, a state
method must be created using a method
type of "L".
Unlike the tax method types of F, A, or
C, this method type will not allow
additional depreciation to be applied.
This method type can be set when adding
a state method or from the Client
Information Screen located under the
Files menu.
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